Institutional Performance
Management & Analytics for Higher Ed

Built for the decisions you can’t afford to get wrong

Colleges and universities choose HelioCampus to see what’s happening, understand why, and act with confidence on their most high stakes challenges, from enrollment forecasting, cost containment, program viability, and student outcomes to institutional accountability.

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You have more data than ever. And less clarity than you need.

Data doesn’t make decisions. Confident leaders do. HelioCampus gives your institution the analysis, the shared view of performance and the clarity that gets leadership into alignment, with evidence they can actually act on.

HelioCampus’s products connect your data across enrollment, finance, assessment and your core systems into a single trusted environment to support strategic decision making at colleges and universities.

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90% Reduction in time spent on report preparation & reconciliation

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$33m Cost savings opportunities identified

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95% Reduction in reaccreditation preparation time.

Real outcomes at real institutions

The right methodology, technology and implementation, and a team that understands higher education from the inside make the difference.

See the case studies

Our Products

We design our platforms and products to evolve as your institutional goals mature, so you can start with what you need and grow.

Data Analytics

Every decision that shapes a student's path—from enrollment to retention to graduation—is only as good as the data behind it. HelioCampus gives your institution a conversational AI interface to unlock a complete, predictive view of the student lifecycle so decisions are made with data you can trust.

Explore Data Analytics

Academic Cost Analytics

Some academic programs earn their place through margin. Others through mission alignment. HelioCampus connects academic program costs to student demand and faculty workloads so you can know the difference—and make the case for both.

Explore Academic Cost Analytics

Labor Cost Analytics

Labor is your largest expense—and often your least visible one. HelioCampus gives finance and HR leaders a granular, activity-based view of workforce spend across departments and positions so you can align staffing to strategy and make defensible decisions when every dollar is under scrutiny.

Explore Labor Cost Analytics

Assessment Management

Stop scrambling before reaccreditation. HelioCampus gives your team a single place to collect, organize, and present evidence of student learning—with workflows faculty will actually use and documentation that tells a credible story of continuous improvement, not just compliance.

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How we help

Make confident, defensible decisions without second-guessing your data or outsourcing judgment calls.

Student Success

Institutions that retain more students don't have better data. They have a better system for understanding and acting on it.

Enrollment Planning

Accurate enrollment forecasts aren't just a reporting exercise, they're the foundation every budget decision depends on.

Strategic Cost Containment

One-time cost studies are outdated the next day. Get a continuous view of your cost levers and make precise decisions.

Academic Program Health

The program decisions that hold up use a holistic approach that balances the academic mission with institutional finances for a defensible path forw

Institutional Accountability

The pressure to prove your institution is doing its job is nonstop. Have the answer on-hand with a continuous evidence bank.

Powering insights for higher education at forward-thinking institutions

“We can slice data to identify populations needing targeted support much quicker than before. We’ve connected previously separate systems, which streamlined our process and helps us think more strategically.”

Jason Rivera

Vice Provost for Student Success and Dean of the College, Ball State University

“During enrollment periods, we can see daily when students aren’t enrolling, which lets us have the right conversations that we simply couldn't have before. It’s changed how we talk and we're acting faster with clarity instead of debating the data.”

Doug Masterson

Senior Associate Provost for Institutional Success, University of Southern Mississippi

“HelioCampus set up the entire environment – the data lake, ETL layer, Tableau, and student data models. If we had taken on that internally, it would have taken us years.”

Trina Das

Assistant Vice Provost, Office of Decision Support and Data Integrity, Villanova University

”Informed by HelioCampus insights, we made strategic reductions—including the budget reduction of $33 million.”

Kathryn Peach D'Angelo

Associate Vice President for Administration and Planning, Temple University

“At one of the first SACSCOC training sessions I attended many years ago, the reviewer said, ‘don’t get ready for reaccreditation, stay ready’ and the best way I can translate that into practice is to ensure we have a quality assessment process and system to ensure we are ready for any report, data request, and review everyday. HelioCampus helps us do that.”

Dr. David Allen

Director of Institutional Effectiveness, Texas Christian University

“That kind of validation allows a dean to go back to their faculty and say, ’We know what you‘re doing, we know how much you‘re producing. At the same time, we want to let our standards here and, therefore, we really need to look at our class sizes and what we can do to be even more efficient.‘”

Dr. Celena Kusch

Professor & Executive Director of the Center for Academic Innovation & Faculty Support, University of South Carolina Upstate

FAQ

HelioCampus is an EdTech company that provides US colleges and universities with purpose-built tools for data-driven decision-making, including a comprehensive data analytics platform, labor and academic cost analytics, and an assessment management platform that supports CLR. HelioCampus's tools help institutions address strategic challenges related to student success, enrollment planning, cost containment, academic program health, and institutional accountability.

HelioCampus offers an enterprise data analytics platform, which includes a modern data architecture, data visualizations, data governance features, and AI decision support agent. Colleges and universities use the HelioCampus platform to:

Analyze data from across the student lifecycle
Understand their Labor Cost Analytics and benchmark staffing against other institutions
Gain a holistic view of their Academic Cost Analytics to align the academic portfolio with enrollment demand, financial contributions, and the strategic mission of the institution.

HelioCampus's Assessment Management product helps institution's streamline and automate essential workflows for reaccreditation, program review, and outcomes assessment.

HelioCampus serves a variety of institutions, from small privates to large public flagships. Stakeholders across campus use HelioCampus, including IR, IT, assessment professionals, finance directors, and leaders from both the president's and provost's offices. Our platform's flexibility and customization ensures clients like Ohio University, Ball State University, Villanova, UMass-Amherst, Texas A&M, Lake Sumter State College, and more can successfully drive decision-making at scale.

HelioCampus integrates with:

Major SIS platforms, including Workday Student, Ellucian Colleague and Banner, and Oracle Peoplesoft,
CRMs, including Salesforce and Slate,
LMS, including Blackboard, Canvas, and D2L,
Finance & Human Capital Management (HCM) platforms, including Workday, Finance & HR, Peoplesoft, and Ellucian,
Advising, Functional & Auxiliary Systems, including EAB, Starfish, and more,
and Other third party data sets including IPEDs, National Student Clearinghouse (NSC), U.S. Census, Bureau of Labor Statistics (BLS), and the College Scorecard.

This list is not exhaustive. Get in touch with us to discuss your integration requirements.

Yes, HelioCampus is FERPA compliant. To maintain this compliance, HelioCampus establishes appropriate technical and administrative safeguards designed to prevent unauthorized access, use, or disclosure of FERPA records within a client's secure data environment. Access to these sensitive records is strictly limited to employees who have a specific, documented "need to know" in order to fulfill their job responsibilities. HelioCampus also undergoes annual independent third-party audits, including SOC 2 Type 2 and SOC 3, which specifically evaluate and verify the controls related to compliance with FERPA requirements.